E:104.09 - Workplace for Android and iOS: Working with Files 

Depending on your company's policy, the following File features might not be available.
Please reach out to your company manager with questions.

Working with Files and Folders - Android

Workplace for Android and iOS is a handy way to keep in sync with your work when you're on the go by accessing your company files and directory. When you sign into Workplace for Android or iOS, the Launch screen is the Files tab, which lists your Personal folder (your name), Company folder, Shared links folder and Secure Downloads folder (Hybrid only), as well as your starred files and folders.

Android_Home_VDA-E.png

There are several ways you can access a file:

  • Search for a document in Search field iOS_spyglass.png at the top of the file list.
  • Tap a file from the Starred Files and Folders section to preview the file.
  • Navigate to the file by tapping a folder on your Launch screen. In the folder you can:
    • Search iOS_spyglass.png for a document within a folder.
    • Tap the Star to pin the file to the Launch screen.
    • Tap the Share link Android_share.png (for files that have previously been shared) to re-share or break the link.
      Mobile_Files_Tap_Folder_inside_folder.png
    • Tap %2B_Edit_button.png to:
      • Upload files
      • Create a new folder
      • Create a new Office document
        Mobile_Files_Add.png
    • Tap the options icon list-formating-ellipsis-menu-more-options-1-3192.png to see a list of available file actions:
      • Star file
      • Share link
      • Send or Break Link (for files that have previously been shared)
      • Rename
      • Save to Downloads folder on your Android
      • Edit in the appropriate Office app.
        Mobile_Files_Hamburger_Menu.png

    • Tap the file to preview it. 
      • Tap the pencil icon Pencil.png to edit the file in the appropriate Office app.
      • Tap the hamburger menu Hamburger_menu_icon.png for file actions.
      • Tap the X to return to the folder or Launch screen.

        Mobile_Files_File_Pencil.png

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Working with Files and Folders - iOS

Tap the Files tab to return to the Launch screen. There are several ways you can access a file:

  • Search for a document in Search Files iOS_spyglass.png at the top of the file list.
  • Tap a file from the Starred Files and Folders section to preview the file.
    iOS_Home_VDA-E.png
  • Navigate to a file by tapping a folder on your Launch screen. In the folder you can:
    • Search for a file within a folder.
    • Sort files A-Z, Z-A, or by Name, Date and Size.
    • Slide a file or folder name to the left to reveal a menu to:
      • Rename
      • Share Link( click here to learn about sharing links)
      • Break Link (for files that have previously been shared)
      • Star the file

        Mobile_Files_iOS_Slide_for_action.png

    • Tap + in the top-right of the screen to:
      • Create a new folder
      • Upload an Image or Video
      • Create a new Office document
      • Browse to upload a file. 
        Mobile_Files_iOS_Add.png
    • Tap the file to preview it. You can tap the following options: 
      • Open In to edit the file in the appropriate installed Office app.
      • Rename to rename the file.
      • Share to send a link to the file.
      • Star on the top-right of the screen to pin the file to the Launch screen.
      • Left arrow to return to the folder or Launch screen.
        Mobile_Files_iOS_Open_file.png

 

In the next module, we will show you how to share files.

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