Workplace File and Folder System

Workplace provides a cloud based file system.  Files saved in Workplace are secure and backed up.  Once you understand how your files are organized, you can access them from any approved device, including a smartphone or tablet.

Depending on your company settings, you will have access to one of the following filesystems:

• Workplace File System
• Accessing the Workplace File System
  • Workplace for Windows and macOS
  • Workplace for Browsers
  • Workplace for Android and iOS

Workplace File System

Your company file system consists of four different types of folders:

• Your Personal Folder (Your Name)
  • This folder intended to be used your personal files, like pay stubs, expense details, or a draft of a report you are working on.
  • Only you have access to this folder.
  • In Hosted Apps (Citrix), this folder will appear as S:\<FirstName LastName>.
• Company Folder
  • This folder is intended to be used for files needed company-wide (i.e. procedural docs, templates, etc.)
  • Any file located here is fully accessible to all users in the company.
  • In Hosted Apps (Citrix), this folder will appear as S:\<CompanyName>.
• Shared folders
  • Shared folders exist at the top level of the files section.
  • These folders can be used by departments, project teams or groups.(ex: Marketing)
  • You can only see the folders that you have shared or that have been shared with you.
  • In Hosted Apps (Citrix), your custom shared folders will appear at S:\<FolderName>.
• Custom drives
  • There may be custom drives available in Hosted (Citrix) Apps.
  • Company managers may have additional folders.
  • You can only access these folders within Hosted (Citrix) apps.

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Accessing the Workplace File System

Workplace for Windows and macOS

To access the Workplace file system:

1. Open Workplace Desktop and sign in with valid credentials.
   You may be required to verify the sign-in by completing the multi-factor authentication on your mobile device.
2. Open Workplace Drive.
   • Click Apps and Launch File Manager or File Explorer.
   • When File Syncing is enabled, click the Workplace Drive icon.
     
      

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Workplace for Browsers

To access the Workplace file system in the Workplace for Browsers:

1. Navigate to login.venn.com and sign in with valid credentials.
   You may be required to verify the sign-in by completing the multi-factor authentication on your mobile device.
2. Click Filesicon-folder.
   
   

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Workplace for Android and iOS

To access the Workplace file system in Workplace Mobile:

1. Open Workplace for iOS or Workplace for Android and sign in with valid credentials.
2. Tap Files at the bottom of the screen.