The File Storage and Data Control Desktop and Laptop Data Loss Prevention (DLP) Policy controls the use of file storage solutions inside Venn's Blue Border™.
As a Company Manager, you can configure which file storage solution(s) are available for your users in Venn, their default file save and download location, and whether or not users can save files to locations outside of Venn as part of your Default Policy that applies to all users. You can also create Policy Overrides to change these settings for specific users or groups as needed.
Learn how to manage Default Data Loss Prevention Policies and Overrides.
View and Manage Your File Storage and Data Control Data Loss Prevention Policies
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Navigate to login.venn.com and Sign In with valid credentials.
You may be required to verify the sign-in by completing the multifactor authentication on your mobile device. -
Click Company admin or Manage > Company admin.
- Click Policy Admin and select DLP Policy in the menu at left.
You will see your default File Storage and Data Control policy applied to all users under Default policy. To view details or make adjustments, click Change.
You will see any policy exceptions under Policy overrides. Check to see if any of your Policy Overrides include a different File Storage and Data Control setting. To view details or make adjustments, click Edit next to the Policy Override.
You can also add additional Policy Overrides, which allow you to set DLP Policies that supersede the default policy for a single user or a group of users, as needed. For example, if users that belong to a particular department in your organization need access to a specific file system, you may want to set up a Policy Override that enables that system for them rather than enabling it for all users.
Learn how to manage Default Data Loss Prevention Policies and Overrides.
File Storage Assignment Options
As a Company Manager, you can configure which cloud-based file storage solution(s) are available for your users in Venn as part of your File Storage and Data Control Data Loss Prevention Policy.
You can choose to enable a single file system or multiple file systems for use simultaneously.
Venn supports the following integrated third-party file systems:
- OneDrive (also requires that you enable Microsoft 365 access using the Account Access Data Loss Prevention Policy; click here for full OneDrive configuration instructions)
- Google Drive (also requires that you enable Google Workplace access using the Account Access Data Loss Prevention Policy; click here for full Google Drive configuration instructions)
- Egnyte
- Triofox
Venn also offers a proprietary cloud-based file system called Workplace Drive, which is a simple, secure, cloud-based file system. You may choose to enable Workplace Drive as your users' primary cloud-based file storage system if your company does not currently have a cloud-based file storage system.
If your company uses a third-party cloud-based file system that Venn does not have an integration with (such as Box or Dropbox), we recommend that you continue to use that as your primary file system in combination with Workplace Drive. In this circumstance, Workplace Drive acts as the user’s default save and download location on their device when using Venn and users can access your third-party file system securely in the browser. Users can download files from your primary file system’s web portal to Workplace Drive to work on them and upload files that they have saved in Workplace Drive to your primary file system via the file system's web portal.
Learn more about the integrated file system options that Venn offers.
Enabling a file system automatically maps the location inside File Explorer or Finder and assigns an associated desktop app. Learn more about how end users access work files in Venn.
Data Control Options
As a Company Manager, you can configure your users' default file save and download location in Venn and whether or not users can save files to locations outside of Venn as part of your File Storage and Data Control Data Loss Prevention Policy.
Default Save and Download Location
The default save and download location for files in Blue Border is Venn Disk, a virtual, encrypted, local drive that is created on a user's device when they install Venn. Venn Disk is local to the user's computer, so files stored there are only accessible when the user is logged in to Venn on that device.
Rather than using Venn Disk, we recommend configuring one or more of the cloud-based file storage assignment options outlined above and setting the file storage system you would like users to save and download files to as the default location for your Default Policy and any File Storage and Data Control Policy Overrides. These file systems are not local to the user's computer, so files are stored, secured, and accessible in the cloud.
The options for default save and download locations will include Venn Disk and any file systems you have enabled above.
Allow Data to be Saved or Moved Out of Venn
By default, the File Storage and Data Control Policy restricts users from saving or moving work data outside of Venn. This means that once a file system has been enabled for use in Venn, copying or moving data from that file system to any file storage location that has not been enabled for use in Venn is prohibited. We do not recommend changing this setting because it can enable users to move sensitive company data to unauthorized locations.
This setting does not restrict the following:
- Movement of data from file locations outside of Venn to locations authorized for use inside. For example, users will still be able to move or copy and paste files from their desktop into file systems authorized for use in Venn.
- Uploading files from a file system has been enabled for use in Venn using a browser open in Blue Border. Learn how to restrict file uploads using the Browser Uploads Data Loss Prevention Policy.