Types of Workplace Share Links

The File Sharing Feature Is Required to Share Files.
Organizations That Wish to Access This Feature Can Contact Their Customer Success Manager or Workplace Provider.

With File Sharing, you can share files with clients and coworkers incredibly fast.  With Workplace, you can create three different types of share links where a recipient can preview and/or download a shared file.  The three share link types are:

  • Public
    • Designed for non-sensitive files (ex: Marketing collateral or newsletters)
    • Public share links can be accessible by anyone from any device.
    • Workplace does not log who has viewed or downloaded the file.
  • Tracked
    • Designed for semi-sensitive files (ex: Meeting agenda)
    • Tracked share links can be accessible by anyone.
    • Requires the recipient to enter an SMS capable mobile phone number to view the file.
    • Workplace logs phone number of who has viewed or downloaded the file.
  • Private
    • Designed for sensitive files (ex: Confidential reports)
    • Access to the file is restricted.
      • File owners must specify which users have access to the file via mobile phone number.
      • Only specified users can access the file.
    • Requires the recipient to have an SMS capable mobile phone number.
    • Workplace logs phone number of who has viewed or downloaded the file.

Learn how to share files in Workplace Desktop, Workplace Mobile and the Workplace Web App.

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